The gallery operating system

Every feature designed around the life of an artwork.

GalleryCamp brings inventory, artists, collectors, viewing rooms, inquiries, sales, documents, and reporting into one calm workspace—so your gallery can operate with the same precision it presents.

gallerycamp.com/dashboard/artworks

The artwork archive: thumbnails, artists, mediums, prices and availability.

The essentials, elevated.

Not a generic CRM. Not a retail inventory app. A system shaped around the real work of running a gallery.

Artwork archive

A pristine record for every work: images, dimensions, medium, editions, provenance, availability, pricing, documents, notes, and history.

Collector memory

Know who asked, who viewed, who bought, what they collect, and when to follow up—without living inside scattered email threads.

Viewing rooms

Give every collector their own private link to a curated presentation—then see who opened it, how long they stayed, and which works they kept returning to.

Sales workflow

Move from inquiry to offer, reserve, invoice, order, and sold status with a clean operational trail your team can trust.

New — viewing rooms

Send it to twelve people. Learn twelve different things.

A private viewing room used to be a link and a hope. Because every recipient in GalleryCamp has their own way in, the room comes back with something: who read it, what they lingered on, and who quietly forwarded it to their advisor.

gallerycamp.com/dashboard/rooms

Building a private viewing room: ordering works and setting how prices show.

Curate

Build the room

Pull works straight from the archive, or start from an exhibition you have already installed. Set the order, open with a statement in your own voice, and write a caption that belongs to this presentation only—“the one I held back in Basel” is true of a room, not of the work.

Send

One link per person

Every collector, advisor, and curator gets their own way in, with a private note at the top that no other recipient can see. Add a passcode when the work warrants it, set when the room opens and when it closes, and preview the whole thing through a link that leaves no trace.

Read

See what the room did

Who opened it, how long they stayed, and which works held them—ranked rather than timed, because the order survives the noise in a way a stopwatch never does. Inquiries arrive already attached to the person, the room, and the exact work.

Opens and closes

A published room can still be shut. The schedule is what creates the urgency the whole format runs on.

Optional passcode

A second factor on top of the link itself, for the rooms where the link alone is not enough.

Price, per room

Shown, on request, or hidden—set for the room or a single work, without ever editing inventory.

A preview that stays quiet

Check your own work through a preview link that records no opens and no figures. Reading your own room should not look like a collector reading it.

The telescope is optional

Opens are always recorded—a gallery has to know its mail arrived. Per-artwork attention is a switch, off whenever you or your jurisdiction prefer.

Machines do not count

Link scanners and mail previewers are filtered out, so a security appliance never arrives looking like an interested collector.

Inventory that respects the object

GalleryCamp treats artwork records as the center of the system—not as products in a generic database. Every record is built to hold the complexity of an art object while staying beautiful enough to use every day.

Unlimited images and artwork documentation

Availability, location, acquisition, and consignment status

Edition, series, category, medium, and dimension fields

Internal notes, public descriptions, and private pricing

A sharper collector and inquiry desk

Every gallery relationship is built over time. GalleryCamp gives your team a shared memory for collectors, preferences, conversations, inquiries, orders, and future opportunities.

Collector profiles with acquisition and interest history

Inquiry tracking from website, viewing room, or direct contact

Follow-up context for directors and sales staff

A single view of relationship, artwork, and transaction history

Private presentations that read back

Send collectors a focused view of selected works instead of a clumsy PDF—and, because every recipient has their own way in, learn something from each send. A viewing room stops being a broadcast and becomes a conversation you can follow.

One link per person, so every later signal is attributable

A private note at the top of the room, written for one collector

Room-only captions that never touch the artwork record

Prices shown, on request, or hidden—per room or per work

Inquiries arriving attached to the person, room, and exact work

Access withdrawn one person at a time, without disturbing the rest

Operations from opening to invoice

The back office should be precise, not chaotic. GalleryCamp connects availability, holds, sales, invoices, locations, and documents so your team always knows what is happening.

Orders, invoices, reserves, and sold records

Location tracking across gallery, storage, fairs, and clients

Documents, certificates, condition notes, and exports

Clear reporting for inventory, sales, and activity

An API that feeds the website you already have

You should not have to maintain your inventory twice. GalleryCamp publishes a read-only feed of your available work, so the site your designer built stays current on its own—and every inquiry it captures lands in your desk here, attributed to the exact artwork.

A public artwork feed with filtering, search, sorting, and pagination

Inquiries posted straight from your site into GalleryCamp

Organization-scoped API keys your team manages and revokes

Only what you mark public leaves the building—internal pricing and notes stay internal

We move you in ourselves

Migrations are where gallery software usually goes wrong. Send us the spreadsheets, database exports, and half-finished inventories you already have—we help craft the import files, map every field, and get the account set up the way your program actually runs.

We shape and check your import files with you before anything loads

Artists, artworks, images, and references matched and preserved

Existing notes carried across with the works they belong to

Locations, statuses, and pricing configured around your workflow

Everything included. Because gallery work is connected.

Inventory affects sales. Collector history informs viewing rooms. Locations matter to invoices. Documents belong with the object. GalleryCamp keeps the whole system together.

Fast search

Find a work, artist, collector, or order in seconds.

Image control

Manage high-resolution artwork photography with clarity.

Locations

Track works across spaces, storage, fairs, and consignments.

Reporting

Understand sales, inventory, inquiries, and activity at a glance.

Room activity

See who opened a viewing room, how long they stayed, and what held them.

Permissions

Give your team access without exposing what should stay private.

Security

A secure workspace for sensitive artwork, collector, and sales data.

Public API

Feed available work to your website and capture inquiries back.

Guided migration

We help build your import files and set the account up with you.

How it compares

Thirty-six capabilities, against the six platforms galleries actually shortlist.

Including the rows GalleryCamp loses. If you need VAT and margin scheme, an accounting sync, or to send from your own address today, another platform is the better buy and this table will tell you so.

●Shipped◐Partial○Not built

The object — inventory depth

Artwork records, images, multiple locations

●GalleryCampYes

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

Editions and prints as structured records

●GalleryCampYes

Each impression is its own record — numbered, AP, PP, HC.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

Provenance and ownership chain

●GalleryCampYes

A dated chain of ownership you can reorder.

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ◐

Condition reports

●GalleryCampYes

Rated inspections with photographs, added rather than edited, so the record is evidence of a day.

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ●

Framing, dimension variants, display notes

◐GalleryCampPartial

Dimensions are one text field. No structured variants yet.

Artlogic: ●
ArtCloud: ●
Arternal: ◐
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ●

Appraisals, valuations, insurance schedules

○GalleryCampNo

Not built yet.

Artlogic: ◐
ArtCloud: ◐
Arternal: ◐
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ◐

QR and barcode labels, wall tags

○GalleryCampNo

Not built yet.

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

Moving the work — consignment and logistics

Consignments in and out

●GalleryCampYes

Agreements, per-work lines, partial returns.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ●

Loans and outbound tracking

●GalleryCampYes

The loan type drives the work's status on the way out and back.

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ◐

Artist splits, commissions, payouts

●GalleryCampYes

A five-level rate ladder, statements that freeze their arithmetic, and a payment record.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ◐
Masterpiece: ●

Shipping, crating, customs paperwork

○GalleryCampNo

Shipping is a single amount on the order. No crating or customs documents.

Artlogic: ●
ArtCloud: ◐
Arternal: ◐
ArtBase: ●
Artwork Arch.: ○
Masterpiece: ◐

Art fair mode — fair lists, on-site sales

○GalleryCampNo

Not built yet, though a fair microsite can be run as its own site.

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ●
Artwork Arch.: ○
Masterpiece: ◐

The desk — collectors and sales

Collector records with purchase history

●GalleryCampYes

Orders, inquiries, rooms and notes on the record. Lifetime value counts paid orders only.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ●

Interests, categories, related contacts

◐GalleryCampPartial

Tags and free-text notes, not a structured interest model.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ○
Masterpiece: ◐

Inquiry desk

●GalleryCampYes

Every inquiry carries its room, its recipient, and whether price was disclosed.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ◐

Sales pipeline, offers, deal stages

●GalleryCampYes

Six stages, offers with expiry, holds. Accepting an offer raises the order.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ○
Masterpiece: ◐

Two-way email sync, sending as the dealer

○GalleryCampNo

Not built yet. The app sends transactional mail from its own address, not from yours.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ○

Email marketing campaigns

○GalleryCampNo

Not built yet.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ●

Presentation — rooms, shows, web

Online viewing rooms

●GalleryCampYes

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ◐
Masterpiece: ○

Per-artwork engagement telemetry

●GalleryCampYes

Dwell and zoom per recipient, machine traffic filtered out, plus reads from your public sites attributed to the site that served them.

Artlogic: ◐
ArtCloud: ◐
Arternal: ●
ArtBase: ○
Artwork Arch.: ○
Masterpiece: ○

Per-recipient links, passcode, open and close schedule

●GalleryCampYes

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ○
Artwork Arch.: ◐
Masterpiece: ○

Tearsheets, price lists, certificates, wall labels

●GalleryCampYes

Print-ready, saved as PDF by the browser. Internal prices never print unless you ask for them.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

Exhibitions, events, RSVP

●GalleryCampYes

Artlogic: ●
ArtCloud: ◐
Arternal: ◐
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ◐

Public website with custom domain

◐GalleryCampPartial

Several sites per gallery, each with its own branding and selection of works. Custom domains are stored and validated, but nothing routes by them yet.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ◐
Masterpiece: ●

Blog and editorial publishing

●GalleryCampYes

Artlogic: ●
ArtCloud: ●
Arternal: ◐
ArtBase: ○
Artwork Arch.: ○
Masterpiece: ◐

Money

Invoicing

●GalleryCampYes

Rendered from the order itself, so there is only ever one set of totals. Sending one emails the collector a pay link.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

Collector payments — card, ACH, instalments

●GalleryCampYes

Stripe Connect on the order, so funds settle to the gallery. Cash, cheque and wire are recorded alongside the card.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ●

Multi-currency with conversion

◐GalleryCampPartial

Currency is stored per record. No conversion or roll-up.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ◐

Sales tax, VAT, margin scheme

○GalleryCampNo

One flat tax amount per document. No rate tables, VAT or margin scheme.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ◐

Accounting sync — QuickBooks, Xero

○GalleryCampNo

Not built yet.

Artlogic: ◐
ArtCloud: ●
Arternal: ●
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ◐

The system

Reporting and analytics

●GalleryCampYes

Sales, inventory and engagement, including reads from the public sites.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

iOS or iPad app for fairs and studio visits

○GalleryCampNo

Not built. The web app is responsive, which covers some of it.

Artlogic: ●
ArtCloud: ◐
Arternal: ●
ArtBase: ●
Artwork Arch.: ◐
Masterpiece: ◐

Public REST API with scoped keys

●GalleryCampYes

Self-serve keys your team creates and revokes, with the reference published on this site.

Artlogic: ◐
ArtCloud: ◐
Arternal: ◐
ArtBase: ◐
Artwork Arch.: ○
Masterpiece: ○

Roles, permissions, audit log

●GalleryCampYes

Entity-level audit that keeps actor names after staff leave.

Artlogic: ●
ArtCloud: ●
Arternal: ◐
ArtBase: ◐
Artwork Arch.: ◐
Masterpiece: ◐

CSV import and guided migration

●GalleryCampYes

Plus a demo gallery — artists, works, collectors, events, posts — you can import as-is.

Artlogic: ●
ArtCloud: ●
Arternal: ●
ArtBase: ●
Artwork Arch.: ●
Masterpiece: ●

AI cataloguing, search, recommendations

○GalleryCampNo

Not built yet.

Artlogic: ◐
ArtCloud: ●
Arternal: ●
ArtBase: ○
Artwork Arch.: ○
Masterpiece: ○

Capability	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
The object — inventory depth	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
Artwork records, images, multiple locations	●	●	●	●	●	●	●
Editions and prints as structured recordsEach impression is its own record — numbered, AP, PP, HC.	●	●	●	●	●	●	●
Provenance and ownership chainA dated chain of ownership you can reorder.	●	●	◐	●	●	●	◐
Condition reportsRated inspections with photographs, added rather than edited, so the record is evidence of a day.	●	●	◐	●	●	◐	●
Framing, dimension variants, display notesDimensions are one text field. No structured variants yet.	◐	●	●	◐	●	◐	●
Appraisals, valuations, insurance schedulesNot built yet.	○	◐	◐	◐	●	●	◐
QR and barcode labels, wall tagsNot built yet.	○	●	◐	●	●	●	●
Moving the work — consignment and logistics	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
Consignments in and outAgreements, per-work lines, partial returns.	●	●	●	●	●	◐	●
Loans and outbound trackingThe loan type drives the work's status on the way out and back.	●	●	◐	●	●	◐	◐
Artist splits, commissions, payoutsA five-level rate ladder, statements that freeze their arithmetic, and a payment record.	●	●	●	●	◐	◐	●
Shipping, crating, customs paperworkShipping is a single amount on the order. No crating or customs documents.	○	●	◐	◐	●	○	◐
Art fair mode — fair lists, on-site salesNot built yet, though a fair microsite can be run as its own site.	○	●	◐	●	●	○	◐
The desk — collectors and sales	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
Collector records with purchase historyOrders, inquiries, rooms and notes on the record. Lifetime value counts paid orders only.	●	●	●	●	●	◐	●
Interests, categories, related contactsTags and free-text notes, not a structured interest model.	◐	●	●	●	●	○	◐
Inquiry deskEvery inquiry carries its room, its recipient, and whether price was disclosed.	●	●	●	●	●	◐	◐
Sales pipeline, offers, deal stagesSix stages, offers with expiry, holds. Accepting an offer raises the order.	●	●	●	●	●	○	◐
Two-way email sync, sending as the dealerNot built yet. The app sends transactional mail from its own address, not from yours.	○	●	●	●	◐	○	○
Email marketing campaignsNot built yet.	○	●	●	●	◐	○	●
Presentation — rooms, shows, web	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
Online viewing rooms	●	●	●	●	◐	◐	○
Per-artwork engagement telemetryDwell and zoom per recipient, machine traffic filtered out, plus reads from your public sites attributed to the site that served them.	●	◐	◐	●	○	○	○
Per-recipient links, passcode, open and close schedule	●	●	◐	●	○	◐	○
Tearsheets, price lists, certificates, wall labelsPrint-ready, saved as PDF by the browser. Internal prices never print unless you ask for them.	●	●	●	●	●	●	●
Exhibitions, events, RSVP	●	●	◐	◐	◐	○	◐
Public website with custom domainSeveral sites per gallery, each with its own branding and selection of works. Custom domains are stored and validated, but nothing routes by them yet.	◐	●	●	●	◐	◐	●
Blog and editorial publishing	●	●	●	◐	○	○	◐
Money	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
InvoicingRendered from the order itself, so there is only ever one set of totals. Sending one emails the collector a pay link.	●	●	●	●	●	●	●
Collector payments — card, ACH, instalmentsStripe Connect on the order, so funds settle to the gallery. Cash, cheque and wire are recorded alongside the card.	●	●	●	●	◐	○	●
Multi-currency with conversionCurrency is stored per record. No conversion or roll-up.	◐	●	●	●	●	◐	◐
Sales tax, VAT, margin schemeOne flat tax amount per document. No rate tables, VAT or margin scheme.	○	●	●	●	◐	○	◐
Accounting sync — QuickBooks, XeroNot built yet.	○	◐	●	●	◐	○	◐
The system	GalleryCamp	Artlogic	ArtCloud	Arternal	ArtBase	Artwork Arch.	Masterpiece
Reporting and analyticsSales, inventory and engagement, including reads from the public sites.	●	●	●	●	●	●	●
iOS or iPad app for fairs and studio visitsNot built. The web app is responsive, which covers some of it.	○	●	◐	●	●	◐	◐
Public REST API with scoped keysSelf-serve keys your team creates and revokes, with the reference published on this site.	●	◐	◐	◐	◐	○	○
Roles, permissions, audit logEntity-level audit that keeps actor names after staff leave.	●	●	●	◐	◐	◐	◐
CSV import and guided migrationPlus a demo gallery — artists, works, collectors, events, posts — you can import as-is.	●	●	●	●	●	●	●
AI cataloguing, search, recommendationsNot built yet.	○	◐	●	●	○	○	○

Scored August 2026 from each vendor's own published documentation and pricing. GalleryCamp's column is read from what is actually shipped, which is why the gaps are in the table too. If you believe a competitor's row is out of date, tell us and we will check it.

Sources

A beautiful gallery deserves beautiful infrastructure.

Give your team a calm, precise workspace for the daily work behind the program—the archive, the collectors, the exhibitions, and the sales.