Every tool an assistant can use

An assistant works in GalleryCamp through a fixed set of tools, each doing one job: find artworks, record a payment, invite a collector to a viewing room. Most assistants show the tool's name as they use it, so this list doubles as a way to read along with what yours is doing.

There are 72 tools. In the Access column:

• Read — available on every connection. Looks things up and changes nothing.
• Write — needs a Read & write connection. A Read only connection isn't offered these at all.
• Write · outside — can also reach someone outside the gallery, by email or on your live website, when the assistant is asked to. Assistants are told to check with you before doing that. See Access, safety and troubleshooting.

You never need to name a tool. Ask in plain words and the assistant picks the right one; What you can do with an AI assistant shows how.

Getting started

Tool	What it does	Access
get_gallery	Which gallery this is, the connection's access level, your plan and artwork limit, and the headline numbers: inventory by status and value, open inquiries, orders and revenue, recent activity and upcoming events. Assistants call it first.	Read
get_reference_data	The gallery's own vocabulary: artwork categories and mediums, artist, event and blog categories, blog tags, locations, tax rates, and the custom fields in use on artworks and artists.	Read
search	Quick search across artworks, artists and collectors by name or title — how an assistant turns a name you mention into a record.	Read

Artworks

Tool	What it does	Access
list_artworks	Search and filter the inventory by words in the title, inventory number, artist, medium or description, and by status, artist, location, category, medium, custom fields or online-store listing. Archived works only when asked.	Read
get_artwork	One work in full: details, prices, custom fields, images, categories and exhibitions. Can add its provenance, valuations, condition reports, edition, order history and change history.	Read
save_artwork	Create a work, or change any of its fields: details, dimensions, price and who can see it, status, location, cost and commission, categories, custom fields, images. New works count against your plan's limit.	Write
archive_artworks	Archive works you no longer handle, or restore archived ones. The only way an assistant can remove a work.	Write
add_artwork_images	Copy images from web addresses into GalleryCamp and attach them to a work. Images that can't be fetched are reported, not stored.	Write
hold_artwork	Reserve a work for one collector, optionally until a date.	Write
release_artwork	Take a hold off a work and put it back on sale.	Write
add_provenance	Add an owner to the end of a work's provenance chain.	Write
add_appraisal	Record a valuation. Valuations feed the insurance report.	Write
add_condition_report	Record an inspection of a work's condition.	Write
create_edition	Turn a work into a numbered edition, creating the rest of the run and any proofs as new works. Counts against your plan's limit, and can't be undone by the assistant.	Write

Artists

Tool	What it does	Access
list_artists	Search the artists you work with by name, bio, website, city or country, and filter by artist category or custom field.	Read
get_artist	One artist in full: bio, statement, contact details, commission rate, categories, custom fields and their works.	Read
save_artist	Create an artist, or change their profile, contact details, commission rate, categories or custom fields.	Write
archive_artist	Archive an artist you no longer represent. They stay credited on their works. Restoring one is done in the dashboard.	Write

Collections and exhibitions

Tool	What it does	Access
list_collections	Your collections, public or private.	Read
get_collection	One collection with its works, in order.	Read
save_collection	Create a collection or change its name, description and visibility.	Write
set_collection_artworks	Add works to a collection, remove them, or set the whole list in order.	Write
list_exhibitions	Your exhibitions, most recent first.	Read
save_exhibition	Create an exhibition or change its dates, text, artist and location.	Write

Consignments and loans

Tool	What it does	Access
list_consignments	Consignments, loans and works on approval, coming in or going out. Can show only overdue ones.	Read
get_consignment	One agreement with its works and their status.	Read
save_consignment	Create an agreement or change its terms, dates, commission and status. Activating an outgoing loan marks its works On loan.	Write
update_consignment_item	Mark one work on an agreement Returned or Sold, or change its agreed price, commission or notes. The artwork's status follows.	Write

Collectors and inquiries

Tool	What it does	Access
list_customers	Search collectors and contacts by email, name, phone, city or notes.	Read
get_customer	One collector: contact details, tags, tax status, inquiries and orders. Can add the team's notes, email correspondence, open deals and change history.	Read
save_customer	Create a collector or change their details, tags and tax exemption. Refuses a duplicate email and points to the existing record.	Write
list_inquiries	Inquiries from the website, viewing rooms and the dashboard, newest first. Can show only those still waiting on a reply.	Read
create_inquiry	Log an inquiry that came in by phone, email or in person, creating the collector if they're new.	Write
update_inquiry	Mark an inquiry Responded, Closed or Spam, or back to New.	Write

Deals and offers

Tool	What it does	Access
list_deals	The sales pipeline, most recently active first. Can leave out deals already won or lost.	Read
get_deal	One deal: the collector, the works, every offer and whether it was delivered, notes, and optionally the emails on it.	Read
save_deal	Start a deal or move one along: stage, works, value, expected close. Marking it Lost releases every hold on its works.	Write
make_offer	Put a price to the collector on a deal. Saved as a draft, or emailed to the collector when asked.	Write · outside
update_offer	Change an offer's terms, send or revise it (both email the collector), or record it as accepted, declined or withdrawn. Accepting marks the deal Won, creates a draft order and marks the works Sold.	Write · outside

Orders and payments

Tool	What it does	Access
list_orders	Orders and invoices, newest first. Search by order number or collector, and filter by status or by online-store orders.	Read
get_order	One order: lines with tax, totals, collector, status and the payments against it.	Read
preview_order_tax	Work out the tax an order would carry, without saving anything.	Read
create_order	Draft an order for a collector, with tax worked out from your rates. Emails no one.	Write
update_order	Change an order's collector, shipping, discount, tax or notes, or cancel or refund it, which puts its works back on sale.	Write
send_order	Issue a draft order, reserving its works. Emails the collector the invoice, with a card payment link if you take card payments — or issues it quietly when asked.	Write · outside
get_payment_link	The card payment link for an order, for you to pass on. Emails no one.	Write
record_payment	Record money received — a wire, check, cash. Paid in full, the order's works become Sold.	Write

Artist payouts

Tool	What it does	Access
list_unsettled_sales	What each artist is owed from paid sales not yet settled, or every sale and commission split for one artist.	Read
list_payouts	Payout statements raised for artists, with status and totals.	Read
get_payout	One payout statement with every sale on it.	Read
create_payout	Raise a payout statement from an artist's unsettled sales. Records what you owe; moves no money.	Write
update_payout	Approve a payout, mark it paid and how, adjust it, or void it so its sales can be settled again.	Write

Viewing rooms

Tool	What it does	Access
list_viewing_rooms	Your viewing rooms, with how many works and recipients each has and how many have opened it.	Read
get_viewing_room	One room: settings, statement and works in order.	Read
get_viewing_room_activity	Who opened a room, how often and for how long, and which works drew views, zooms, favourites and inquiries — for the room, or for one collector.	Read
save_viewing_room	Create a room or change its title, statement, cover, dates, visibility, price display, passcode and what visitors can do. Publishing sends it to no one.	Write
set_viewing_room_artworks	Add works to a room, remove them, or set the whole list in order, each with its own caption and price display.	Write
invite_to_viewing_room	Create a collector's private link into a room, and email them an invitation when asked.	Write · outside

Events

Tool	What it does	Access
list_events	Openings, talks and receptions, latest first.	Read
get_event	One event in full.	Read
list_event_rsvps	An event's guest list and total number of guests.	Read
save_event	Create an event or change its dates and times, description, image, location, categories and RSVP settings. Published events show on your website if it has events turned on.	Write
add_event_rsvp	Add a guest to an event by hand. Sends them nothing.	Write

Journal and website

Tool	What it does	Access
list_blog_posts	Your journal posts, newest first, without their text.	Read
get_blog_post	One post with its full text, search-engine fields, categories and tags.	Read
save_blog_post	Write a post or change one, including scheduling it with a future publish date. Bylined to the person who approved the connection.	Write
list_websites	Your websites, whether each is live, its domain and which sections it shows.	Read
update_website	Change a site's headline copy and contact address, turn its shop, blog or events on or off, or publish or unpublish it. Takes effect on the live site immediately.	Write · outside

Reports, notes and history

Tool	What it does	Access
get_report	Run the sales, inventory, insurance or viewing-room engagement report over a period you choose.	Read
get_record_history	Who changed what, field by field, on one record or across all records of a kind.	Read
list_notes	The team's dated notes on an artwork, artist or collector.	Read
add_note	Add a dated note to an artwork, artist or collector, credited to the person who approved the connection.	Write