Read your gallery reports

Reports summarize the information your team records elsewhere in GalleryCamp. They are most valuable as a way to spot patterns and questions—not as a substitute for accounting, valuation, or professional judgment.

Sales reporting

Open Reports → Sales and choose a date range. The report brings together revenue, sales count, average order value, trends, categories, top-selling works, and recent sales.

Use it to ask:

• Is revenue concentrated in a small number of sales?
• Which artists or categories are contributing?
• Has average order value changed?
• Are the order and payment records complete for the period?

Export when you need a working copy for internal review. Treat exports as sensitive business data and store them according to gallery policy.

Inventory reporting

Open Reports → Inventory to understand catalogue volume and value. Status and price quality directly affect this report.

A high “Not for Sale” value may be completely appropriate—or it may indicate imported records that were never reviewed. An unexpectedly low available value may point to missing prices, stale reservations, or the wrong currency.

Inventory value is an operational view based on catalogue prices. It is not automatically cost, fair value, insurance value, or a formal valuation.

Engagement reporting

Open Reports → Engagement to understand attention across works and viewing rooms. Use engagement alongside the collector conversation; a view can indicate interest, comparison, curiosity, or simply a reopened tab.

Look for patterns across a meaningful period rather than reacting to a single visit. Engagement is especially useful when evaluating the order, mix, and follow-up of a curated room.

Why totals may look wrong

Before assuming a calculation failed, check the source records:

1. Is the date range correct?
2. Are orders in the expected status?
3. Were payments applied to the correct order and date?
4. Do artwork prices use the expected currency?
5. Are sold, reserved, archived, and available statuses current?
6. Are artists and categories assigned consistently?

Best practice: fix the source record, then rerun the report. Editing an exported spreadsheet hides the issue from the next report.

A useful monthly review

• Reconcile paid orders against your accounting or bank records
• Review partial payments and refunds
• Compare available and sold inventory values
• Resolve unusually old reservations
• Check unspecified artists and uncategorized works
• Review open deals with no recent activity
• Compare viewing-room engagement with direct collector feedback
• Save approved period exports in the gallery's controlled reporting location

Use the right source of truth

GalleryCamp provides operational reporting for gallery work. Use your accounting system for statutory financial statements and tax, signed agreements for legal terms, and qualified professionals for valuations or compliance advice.